Your company's intelligence shouldn't walk out the door.Give it a permanent memory.
Private AI that remembers how your company works.
Workplace Memory builds private AI workforces around your company's knowledge, systems and workflows — so your people can ask questions, find answers, create documents and get work done.
- Legally registered in both USA & Kenya
- SOC 2 Type II aligned
- ISO 27001 aligned
- ISO 42001 aligned
- HIPAA aligned
- AWS FedRAMP High inference
- AES-256 KMS
- Zero data retention
Knowledge → AI → Work
live retrievalCompany knowledge
- Policies
- SOPs
- Product knowledge
- Pricing
- Proposals
- Contracts
- Employee handbook
- Reports
- Google Drive
- Microsoft 365
- Slack
- SharePoint
Memory
Work produced
- Answer with sourcesready
- Reportready
- Proposalready
- SOPready
- Employee letterready
- Briefingready
- Workflowready
The knowledge problem
Your company already has the answers.
The problem is finding them, trusting them and putting them to work.
- Experienced employees
- Old proposals
- Shared drives
- Email threads
- SOPs
- Spreadsheets
- Meeting notes
- Product documents
- Policies
- Thousands of past decisions
When someone leaves, you don't just lose a person. You can lose context.
- Why a process exists
- How a client prefers to work
- Which price was approved
- Where the latest template lives
- What exception was agreed upon
- What the team learned the hard way
Fragmentation
- People
- Folders
- Documents
- Systems
- Spreadsheets
One retrieval layer over everything the business already knows.
From human memory to company memory
Think of it as your company's private memory.
A business should not depend on one person's recall to answer the same question for the hundredth time.
The system captures and organizes authorized knowledge, so employees stop hunting through folders, asking three colleagues or waiting for whoever “knows how it works.”
Before
“Where is the latest proposal?”
Ask Sarah.
“Where is the policy?”
Check the shared drive.
“What's the approved price?”
Ask Sales.
After
Up to 12% is pre-approved for a three-year commitment above $60,000 in annual contract value. Anything beyond that threshold requires Finance sign-off before the proposal is issued.
Enterprise Pricing Policy
Section 3 · Updated Feb 2026
Sales Playbook
Page 22 · Approved by Finance
Every answer carries its evidence, so employees can verify before they act.
The product
It retrieves. It understands. Then it does the work.
A single interface for the whole organization: ask a question, get a sourced answer, then turn that answer into a finished company document.
Ask Workplace Memory
Enterprise Client Onboarding SOP
Page 8 · Updated March 2026
Sales Operations Manual
Section 4.2
Workplace Memory
Drafting using your approved company template…
- Template: Sales one-pager v4
- Source: Onboarding SOP
- Brand: Northstar Manufacturing
Enterprise Client Onboarding Checklist
- 1. Commercial handover call within 2 business days
- 2. Legal and security review package sent
- 3. Account and permissions provisioned
- 4. Data migration plan confirmed
- 5. Enablement session scheduled
- 6. 30-day success review booked
Knowledge layer
Two ways to give your AI the knowledge it needs.
Some knowledge should be curated deliberately. The rest already lives in the systems your teams work in every day. Both paths feed the same retrieval engine.
01
Private knowledge base
Bring the company's documents into one intelligent knowledge layer — structured by department, versioned, and searchable with citations.
- DOCX
- XLSX
- PPTX
- CSV
- TXT
- HTML
- Images
Knowledge ingestion
- Employee Handbook.pdfIndexed
- Leave Policy.pdfIndexed
- Sales Playbook.pdfIndexed
- Enterprise Pricing.xlsxIndexing
02
External connectors
Nothing has to move. Your AI connects to the tools your teams already use, then keeps its index current as documents change.
- Google DriveConnected
1,842 items indexed
- Google DocsConnected
412 documents
- Google SheetsSyncing
68 spreadsheets
- Microsoft 365Connected
Tenant linked
- SharePointConnected
9 sites
- OneDriveIndexed
1,106 files
- OutlookConnected
Shared mailboxes
- SlackConnected
38 channels
- TeamsSyncing
14 teams
- NotionIndexed
231 pages
- ConfluenceConnected
6 spaces
- DropboxConnected
742 files
- GitHubIndexed
12 repositories
Need another system?
Salesforce · HubSpot · Jira · Asana · QuickBooks · Custom APIs
Grounded answers
It doesn't just generate. It looks things up first.
Workplace Memory searches relevant authorized information before generating an answer. Technical teams call this Retrieval-Augmented Generation, or RAG.
01
User question
An employee asks in plain language.
02
Search authorized sources
Only what that person may see is searched.
03
Retrieve relevant information
The most relevant passages are pulled.
04
Check permissions
Access is verified again before anything is used.
05
Send context to AI model
The model receives facts, not guesses.
06
Generate answer
Written in your company's language.
07
Show sources
Every claim traces back to a document.
Permission-aware AI
Your AI should know what you know — and what you're allowed to know.
Not every employee should see every piece of company information. Select a role to see how retrieval changes.
Signed in as
CEO
Broad authorized company access
Authorization is enforced before protected information is provided to the AI model.Security is not left to a prompt.
Retrievable
- Management
- Finance
- HR
- Sales
- Operations
Blocked
- Individual employee medical records
AI workforce
Don't give your company one chatbot. Give every department an AI specialist.
A single generic assistant tries to be everything. We configure distinct agents around the functions your organization actually runs on — each with its own knowledge, permissions and approved tools.
HR Agent
Always-available HR knowledge and document assistant.
Knows
- Policies
- Handbook
- Recruitment
- Employee procedures
Can
- Answer
- Search
- Draft
- Generate
Finance Agent
Works within authorized financial procedures and reporting.
Knows
- Finance policies
- Expenses
- Procurement
- Reporting
Can
- Analyze
- Calculate
- Draft
- Report
Sales Agent
Knows the catalogue, the pricing and the winning proposals.
Knows
- Products
- Pricing
- Proposals
- Sales process
Can
- Research
- Draft
- Quote
- Propose
Operations Agent
Understands how the work actually gets done.
Knows
- SOPs
- Processes
- Operations
Can
- Search
- Guide
- Create
- Report
Executive Agent
Turns authorized company information into decision-ready insight.
Knows
- Authorized company-wide information
Can
- Summarize
- Analyze
- Brief
- Recommend
Build your own AI agent
New function, new agent. Every agent is defined by the same controlled configuration.
- Agent nameset
- Purposeset
- System instructionsset
- Knowledge sourcesset
- Connectorsset
- Toolsset
- Permissionsset
- Approval rulesset
Document intelligence
Ask for the document. Get the first draft.
Retrieval is the beginning. The same engine assembles finished business documents from approved content, your templates and your visual identity.
Prompt
“Create an enterprise proposal for Acme using our current pricing, product information and approved proposal template.”
- Retrieving approved information…
- Checking permissions…
- Loading company template…
- Applying company brand…
- Generating proposal…
Also handles
- Create an employee offer letter.
- Create a monthly management report.
- Prepare a quotation using our current Enterprise pricing.
Prepared for Acme Corporation
Enterprise Deployment Proposal
Prepared in line with ABC's approved enterprise proposal format, current price book and standard commercial terms.
Sourced from
Enterprise Price Book 2026 · Product Catalogue v9 · Proposal Template (approved)
Company voice
Not just what your company says. How your company says it.
We configure the AI around your organization's approved language, tone, formatting and templates — so output arrives looking like it came from your team.
Generic AI
“Dear valued customer, thank you for reaching out regarding your recent inquiry. We are excited to assist you on your journey…”
No terminology · No template · No brand
Workplace Memory
“Dear Ms. Whitfield, following our review of Acme's enterprise renewal, the approved Tier 3 terms and the account's existing service schedule apply as follows…”
Configured
- Company terminologyapplied
- Writing styleapplied
- Approved phrasesapplied
- Document structureapplied
- Brand colorsapplied
- Logoapplied
- Headers & footersapplied
- Signature blocksapplied
- Templatesapplied
Actions & workflows
From answer to action.
Authorized agents can be connected to the business tools your teams already use. Sensitive steps stop and wait for a person.
01
Ask
02
Understand
03
Retrieve
04
Create
05
Approve
06
Act
Example actions
- Generate proposal
- Draft email
- Create report
- Update spreadsheet
- Create calendar event
- Create task
- Update CRM
- Trigger workflow
Human approval
AI does the work. People keep the authority.
“I prepared the client renewal email for Acme Corporation.”
Which operations require explicit sign-off is a configuration decision, made per agent, per tool and per workflow.
Dedicated deployment
This is your company's AI. Not a shared chatbot account.
Every client receives a dedicated AI environment configured specifically for their organization.
Nothing is assembled from someone else's setup, and nothing about the way your business works has to bend to fit a platform.
- ABC Knowledge
- ABC Users
- ABC Permissions
- ABC Agents
- ABC Connectors
- ABC Workflows
- ABC Templates
- ABC Audit Logs
One organization · One environment · One set of rules
Security & compliance posture
The security guarantees your CISO looks for.
Workplace Memory LLC is fully technically aligned to SOC 2 Type II, ISO 27001, ISO 42001, and HIPAA. All underlying cloud services and AI inference (AWS Bedrock) hold formal FedRAMP High, ISO, and SOC certifications, and the platform enforces zero-data-retention, AES-256 KMS encryption, PII redaction, and tamper-evident audit chaining within your private network boundary.
- Legally registered in both USA & Kenya
- SOC 2 Type II aligned
- ISO 27001 aligned
- ISO 42001 aligned
- HIPAA aligned
- AWS FedRAMP High inference
- AES-256 KMS
- Zero data retention
01
Application alignment
Controls designed to map to SOC 2 Type II, ISO 27001, ISO 42001 (AI management) and HIPAA safeguards.
02
Certified foundation
Underlying AWS cloud services and Bedrock inference hold formal FedRAMP High, ISO and SOC certifications.
03
Zero data retention
Prompts and outputs are not retained by the model provider and never used for model training.
04
AES-256 KMS encryption
Documents, vectors and credentials encrypted at rest with customer-scoped KMS keys, TLS in transit.
05
PII redaction
Personal and sensitive identifiers are detected and redacted before content reaches inference.
06
Tamper-evident audit chaining
Every question, retrieval, output and approval is hash-chained so any alteration is detectable.
07
Dual-Hub Governance & 24/7 Monitoring
Dual-jurisdiction entity structure (US & Kenya) providing around-the-clock infrastructure monitoring, verifiable data sovereignty, and compliance coverage across continents.
Workplace Memory LLC controls are technically aligned to the frameworks listed; AWS certifications apply to AWS services and are available via AWS Artifact. Security documentation is shared under NDA. Read the security overview
Technical architecture
Under the hood.
Enterprise AI infrastructure, without enterprise complexity for your employees. Expand any layer for a plain-English explanation.
- 01Company knowledge
- 02Document processing
- 03Chunking
- 04Embeddings
- 05Vector storage
- 06Permission filter
- 07RAG retrieval
- 08AI orchestration
- 09GPT / Claude / Gemini
- 10Agent
- 11Tool
- 12Action
- 13Audit log
In plain language
Instead of asking an AI model to guess what your company knows, the system retrieves relevant authorized information from your knowledge sources and gives the model that context before it writes a single word. The model is powerful; the facts are yours.
No foundation model is trained on your company data. Your information is retrieved at the moment of the request, under your access rules.
- Next.js
- React
- TypeScript
- PostgreSQL
- pgvector
- Docker
- Secure API integration
- OAuth
- Background workers
- Object storage
The engagement
We build it for you. You put it to work.
This is a done-for-you implementation. Your teams are involved where their knowledge matters — not in configuring software.
Discover
Understand your business, processes and AI opportunities.
Map
Map knowledge, systems, permissions and workflows.
Design
Design your Workplace Memory architecture and AI workforce.
Build
Build the knowledge layer, agents, integrations and workflows.
Deploy
Launch your dedicated AI environment with your teams.
Manage
Monitor, maintain and continuously improve it.
The distinction
Not another chatbot.
An intelligent layer between your people, your knowledge and the business systems where work actually happens.
Generic AI
Knows the internet.
- General knowledge
- No company context
- No company permissions
- Generic responses
- Limited business actions
Workplace Memory
Knows your business.
- Authorized company knowledge
- Your documents and templates
- Your business systems
- Role-based permissions
- Your terminology and tone
- Your workflows and approvals
- Real business actions
- Source citations
- Full audit trail
Business value
Four outcomes executives actually care about.
Save time
Reduce repetitive searching, re-explaining and administrative rework.
Preserve knowledge
Institutional knowledge stays accessible when experienced people move on.
Accelerate work
Questions become drafts, reports, proposals and business documents.
Standardize execution
Everyone works from approved information, templates and processes.
Before
After
Where it goes to work
Where your company can put AI to work.
Built around your business — whatever your industry.
- Professional Services
- Accounting
- Law
- Consulting
- Real Estate
- Financial Services
- Insurance
- Manufacturing
- Logistics
- Staffing
- Healthcare Administration
- Technology
Why us
We don't sell you another tool. We build the AI around your business.
Most software asks your business to adapt to the product. We study how your organization works, then build the environment to match it.
01
Built around you
The architecture follows your departments, documents and decisions — not a template.
02
Private by design
A dedicated environment, explicit permissions and controlled access to every source.
03
Managed for you
We build, deploy, maintain and continuously optimize the system as the business changes.
Enterprise compliance posture
Continuous assurance across application, data and cloud.
Dedicated environment isolation, strong encryption and real-time in-app compliance monitoring on AWS's certified cloud backbone — mapped to the frameworks your auditors ask about.
ISO/IEC 27001
Information Security Management
Application security controls & cloud hosting
ISO/IEC 42001
AI Management System
Governance, safety and accountability for AI
ISO/IEC 27701
Privacy Information Management
PII masking, GDPR / CCPA alignment
SOC 1 · SOC 2 Type II · SOC 3
Audit readiness
Exportable evidence for independent auditors
HIPAA / HITECH
Health data readiness
BAA support and PHI isolation
FedRAMP High
Cloud backbone
Sovereign, defense-grade compute and storage
NIST AI RMF 1.0
AI risk management
Source attribution and output auditing
Controls are designed to align with these frameworks. Certification scope, current audit reports and AWS attestations are shared under NDA via the Trust Center.
01 · Choose your deployment posture
Four ways to deploy. One complete platform.
Every option includes the full platform below — no artificial feature gating.
Option 01
Proof-of-Value Pilot
Fast-track security & performance validation
$4,500
One-time · 100% credited toward your first year
For executive teams, CISOs and procurement committees that need proof of security, accuracy and adoption before an annual contract.
- Deployed in your VPC or our isolated environment
- Up to 50 users with assigned roles, 5 departments
- 5 connectors, 5 AI agents, 5 workflows, 10 knowledge repositories
- Full hybrid search with agent-driven execution
- Pre-flight InfoSec architecture sign-off & vendor assessment support
- Full Trust Center access and audit exports
Option 02
Customer-Hosted
Your AWS, Azure, GCP or on-premise cloud
$8,500/yr
Early-adopter rate · Standard list $12,500 / year
For IT, security and DevOps teams with strict data residency policies and existing cloud commitments.
- Runs 100% inside your sovereign cloud boundary
- Unlimited users and workspaces — no per-seat fees
- Unlimited departments with independent permissions
- Unlimited native and custom connectors
- Bring your own model / key: Bedrock, Azure OpenAI, Anthropic, OpenAI or private open-source
- Docker, Kubernetes Helm and Terraform deployment blueprints
- Upgrades, security patches and connector updates included
Option 03
Managed Dedicated Cloud
Single-tenant AWS, operated by Workplace Memory
$1,900/mo
Or $22,900 / year billed annually
For organizations that want total isolation, enterprise SSO and governance with zero internal DevOps.
- Your own private AWS VPC — no shared databases, no multi-tenant risk
- Isolated vector database, dedicated KMS keys, encrypted document storage
- Private model routing via AWS PrivateLink with contractual zero data retention
- Provisioning, scaling, patching and 24/7 monitoring handled for you
- Daily encrypted snapshots with point-in-time recovery testing
- Hosted on your subdomain, e.g. ai.yourcompany.com
- 99.9% uptime SLA with direct engineering escalation
- Ongoing operations and monthly compliance reports included
Option 04
Air-Gapped & Defense Grade
Sovereign, bare-metal, fully offline
$29,500
One-time license · $5,900 / year maintenance from year 2
For defense contractors, government agencies, financial institutions and air-gapped corporate environments.
- Zero external calls, telemetry or outbound traffic
- Runs on your on-premise NVIDIA GPU servers with open-weight models
- Bare-metal and private Kubernetes offline installers
- Physical infrastructure and network validation dossier
02 · Included on every tier
The complete enterprise platform.
Security, governance and access control are the product — not add-ons.
[A]
Hybrid search & reasoning
- Semantic vectors fused with exact keyword search — clauses, figures and specs found without misses
- Every answer cites document, page, paragraph and confidence score
- Answers withheld when sources fall below the confidence threshold
- Ingests PDFs, Office files, spreadsheets, scanned records (OCR) and nested folders
[B]
Unlimited connectors
- Google Drive, Microsoft 365, Slack, Notion, Jira, Confluence, GitHub, Linear, Salesforce, HubSpot, Box, Zendesk
- No-code custom connectors for PostgreSQL, MySQL, private REST APIs and webhooks
- Separate read and write scopes per connector, least privilege by default
- Source permissions mirrored so nobody sees what they couldn't open at the source
[C]
Governance & access control
- Unlimited departmental silos with isolated knowledge boundaries
- SAML 2.0 / OIDC single sign-on and SCIM provisioning — Okta, Entra ID, Google Workspace
- Automatic deprovisioning: access revoked the moment an employee leaves
- Multi-superadmin dual custody guards against lockouts and rogue policy changes
[D]
Risk, privacy & compliance
- In-flight PII redaction of SSNs, card, bank, password and contact data before any model call
- Tamper-evident audit vault with cryptographic hash-chaining
- Real-time SIEM streaming to Splunk, Datadog or your SOC
- In-app Trust Center tracking 12 controls, with SIG Lite and SOC package export
- Retention schedules, legal hold and verified right-to-erasure deletion
[E]
Security systems
- AES-256 encryption at rest, TLS 1.3 in transit, customer-managed keys (BYOK)
- Enforced MFA, session timeouts, IP allow-lists and device posture rules
- Prompt-injection and data-exfiltration guards on every agent tool call
- Rate limiting, anomaly alerts and break-glass emergency access with full logging
- Zero-egress network policies and private endpoints
[F]
Agents & governed workflows
- Departmental agents with custom instructions, scoped knowledge and limited tools
- Trigger → Retrieve → Analyze → Approve → Write back → Audit
- Brand voice, templates and approved terminology built into every output
- Kill switch to pause any agent or workflow instantly
Role-based access control
Six roles. Least privilege by default. Enforced on every request.
Roles sync from your identity provider and combine with department boundaries and document-level permissions. Checks run on the server before retrieval — the AI never sees what the user is not allowed to see.
Superadmin
Tenant policy, key rotation, identity settings. Dual-custody required for critical changes.
Compliance Officer / DPO
Read the audit vault, configure PII rules, place legal holds. Cannot read restricted content.
Department Admin
Manage agents, connectors and workflows inside their own department only.
Approver
Sign off Tier 2 and Tier 3 actions within their delegated authority and spend limits.
Contributor
Upload and curate knowledge, run approved agents. No policy or permission rights.
Employee / Auditor
Ask questions and verify sources within permitted knowledge. Read-only.
Tier 1
Low riskSelf-service lookups and queries run automatically.
Tier 2
Medium riskSupervisor or department manager sign-off required.
Tier 3
High riskExecutive two-person sign-off before external records change or critical workflows run.
03 · Onboarding & implementation
Self-serve ready. White-glove if you want it.
Your team can upload documents, activate connectors, assign roles and deploy agents in minutes. These packages are optional.
Customer-hosted only
Self-Deployment
$0
- Step-by-step setup guides
- Docker Compose, Helm charts and Terraform
- Full independence for your engineers
One-time
Fast-Track Assisted
$1,450
- Dedicated implementation engineer
- Cloud deployment, database and custom domain setup
- SSO setup: Okta, Entra ID, Google Workspace
- Up to 5 connectors synced and indexed
- Department permission structure
- Recorded admin & super-admin training
One-time
Enterprise Transformation
From $4,500
- Custom databases and legacy API integration
- High-volume migration and archive indexing (>100 GB)
- Custom department hierarchy and SSO group mapping
- Multi-agent workflows and Tier 3 approval pipelines
- Live SIEM / SOC integration and validation
- Vendor risk and procurement support
- Admin plus staff end-user adoption training
04 · Ongoing operations & governance
Continuous governance for self-hosted installs.
Managed Dedicated Cloud clients need none of these. Hosting, maintenance, zero-downtime upgrades, patching, 24/7 monitoring and monthly ISO & SOC compliance reports are already included in Option 03.
Essential Support
$490 / month
- Quarterly updates and vulnerability patching
- Connector health and API compatibility
- Database tuning and search index maintenance
- Monthly ISO & SOC compliance audit report
- Business-hours support · 8-hour SLA
Operational Co-Pilot
$1,250 / month
- Everything in Essential Support
- Continuous agent tuning and search accuracy optimization
- Up to 2 new connectors per month
- Priority engineering support · 4-hour SLA
- Executive risk & adoption review
Enterprise Dedicated Partner
$2,950 / month
- Everything in Operational Co-Pilot
- Named senior architect and account manager
- Shared Slack / Teams channel
- Custom agent and workflow development
- 24/7/365 incident response · 1-hour SLA
- Monthly report with CISO attestation
All prices in USD. Final terms, SLAs and security commitments are defined in your signed agreement.
Questions
What executives ask us first.
Your company already holds an extraordinary amount of intelligence. It's time to make it accessible.
Let's turn the knowledge, systems and workflows you already have into a private AI workforce built around the way the business actually runs.
No generic chatbot · No one-size-fits-all setup · A private environment for one company